(REF: CEO/08/2023)

Our client, a County based Coffee farmers’ Co-operative Union is seeking to fill the vacant position of Chief Executive Officer (CEO).
Reporting to the Board of Directors of the Union, the job requirements are:
Key Roles & Responsibilities
  1. Chief Executive Officer of the Union and secretary to the Board.
  2. Charged with the responsibility of overseeing the proper implementation of all Union policies as directed by the board of directors.
  3. Administration of all the subsidiaries, departments and functional units.
  4. Provision of leadership to all the Union’ internal management teams.
  5. Provision of technical advice and operational feedback to the Union board of directors and board sub-committees in order to assist them in the formulation of policies and regular review of the existing policies.
  6. Ensuring that plans, procedures, rules, manuals, programs, systems, controls and structures are in place for the smooth running of operations and attainment of the Union objectives.
  7. Development of appropriate organizational structures that will lead to optimum utilization of all Union resources.
  8. Ensuring effective supervision of staff at all levels of the organization in order to achieve optimal institution effectiveness.
  9. Ensuring proper administration of staff in accordance with the Union’s Human Resource policy and existing labor and employment laws.
  10. Provision of guidance to the union board of directors in the recruitment and deployment of staff.
  11. To cultivate and encourage productivity and results oriented culture in the Union.
  12. Ensuring existence of and compliance with proper framework to analyze business results with a view to reviewing various strategies and/or effective control measures.
  13. Keeping abreast with all material undertakings of the Union and all material factors affecting the Union and to ensure that processes and systems are in place to ensure that the Board and management are adequately informed.
  14. To ensure that the Board is adequately informed, and that sufficient information is provided to enable the Directors form appropriate judgments.
  15. Develop and maintain effective communication channels with stakeholders.
  16. Provide oversight in the preparation and implementation of annual work plans, procurement plans and budgets.
  17. Preparation and presentation of management reports to the Union Board.
  18. In concert with the Board Chairman, to determine the date, time and location of the annual delegates meeting and develop the agenda for the meeting.
  19. Perform any other duties assigned by the board of directors from time to time.

Skills, Competencies and Experience.
The incumbent will be required to have the following skills, attributes and competencies;
  1. A bachelor’s degree in a business-related field from a recognized university, preferably in Co-operatives management, agribusiness, accounting/finance, Economics, Business administration and a minimum of 10 years’ experience in senior management in a busy agribusiness entity preferably in the coffee sub-sector.
  2. Membership in Professional Organizations will be an added advantage.
  3. Knowledge of finance, accounting, budgeting, and cost control principles.
  4. Good Analytical skills- Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
  5. Problem Solving skills - Identifies and resolves problems in a timely manner; Gathers and analyses information skillfully; Develops alternative solutions; Works well in group problem solving situations.
  6. Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
  7. Good leadership and people management skills.
  8. Good strategy management and implementation.
  9. Proficiency in ICT
  10. Team player

To apply, click on the link below and fill out the online Application form and submit by 1st September 2023. Any applications received after the closing date shall not be accepted.
Only shortlisted candidates will be contacted. If you do not hear from us by the 30th September 2023, consider your application as unsuccessful.

ERPNext Implementation

Meru Central Coffee Cooperative Union (MCCCU)
P.O. Box 6 - 60200,
Nairobi, Kenya
Date: 18/08/2023
Dear Sir/Madam,
Dear Esteemed Prospective Vendor,
Meru Central Coffee Cooperative Union (MCCCU) is embarking on a transformative journey to modernize its operations and strengthen its competitive edge. As part of this strategic initiative, we are seeking proposals from established and innovative vendors to provide a comprehensive Enterprise Resource Planning (ERP) solution that aligns seamlessly with our diverse business interests encompassing coffee farming, real estate, coffee roasting, and marketing.
We have identified ERPNext as our preferred ERP solution due to its cost-effectiveness, customization capabilities, ease of use and the ability to cater to our various business facets. We believe that a successful implementation will not only enhance our operational efficiency but also pave the way for growth and improved decision-making.
Scope of Work:
  1. ERP Implementation: Provide end-to-end implementation services of ERPNext for our cooperative, covering all aspects of our operations.
  2. Customization: Tailor ERPNext to accommodate our diverse business activities including coffee farming, rental properties, roasting, packaging, distribution, and coffee house.
  3. Data Migration: Migrate data from our legacy systems to ERPNext while ensuring accuracy and completeness.
  4. Integration: Integrate ERPNext with existing systems, if applicable, to ensure seamless data flow and compatibility.
  5. Training: Conduct training sessions for our staff to ensure they are proficient in using ERPNext effectively.
  6. Support and Maintenance: Provide post-implementation support and maintenance services to address any issues and ensure smooth operation.velopment of appropriate organizational structures that will lead to optimum utilization of all Union resources.

Vendor Requirements:
  • Proven experience in ERPNext implementation, particularly in complex and diversified business environments.
  • Strong customization capabilities to tailor ERPNext to our specific needs.
  • Expertise in data migration and integration with other systems.
  • Track record of providing training and ongoing support for ERP solutions.
  • Clear understanding of the coffee industry and related operations is advantageous.

Evaluation Criteria:
  1. Experience and Expertise: Past experience in ERPNext implementation and successful customization projects.
  2. Technical Capabilities: Proficiency in data migration, system integration, and customization.
  3. Cost-Effectiveness: Competitive pricing for implementation, customization, training, and support services.
  4. Integration: Integrate ERPNext with existing systems, if applicable, to ensure seamless data flow and compatibility.
  5. Timelines: Realistic project timeline that aligns with our business requirements.
  6. Industry Knowledge: Understanding of the coffee industry and cooperative operations.

Submission Instructions:
Please submit your comprehensive quotation electronically to This email address is being protected from spambots. You need JavaScript enabled to view it. not later than 30th August 2023. The subject line should read "RFQ for ERPNext Implementation - Meru Central Coffee Cooperative Union".
Your submission should include:
Vendor Requirements:
  • Detailed breakdown of costs, including itemized pricing for implementation, customization, training, and support services.
  • Project timeline outlining key milestones and deliverables.
  • Approach to customization, data migration, and integration.
  • Proposed training plan for our staff.
  • Company profile highlighting relevant experience and expertise.
  • References from previous ERPNext implementation projects.

We anticipate vendor presentations to take place on 15th September 2023 where shortlisted vendors will have an opportunity to present their proposals.
Important Dates:
  • RFQ Issuance Date: 18th August 2023
  • Submission Deadline: 30th August 2023
  • Vendor Shortlisting: 5th September 2023
  • Vendor Demonstrations/Presentations: 15th September 2023.

We look forward to receiving your detailed quotation and partnering with a vendor that can help us achieve an efficient and integrated ERP solution for Meru Central Coffee Cooperative.